CAMPBELL COUNTY FISCAL COURT OPEN RECORDS POLICY
The Campbell County Fiscal Court is the records custodian only for the Fiscal Court and its departments. The Fiscal Court does not maintain records on behalf of Cities, Special Purpose Government Entities, the Commonwealth of Kentucky, or other organizations. The Kentucky Open Records Act allows access to documents that already exist in the regular course of business, it is not a mechanism to compel public entities to create new records.
Commonly Requested Records Maintained by Other Organizations:
Police Reports- Maintained by the police department that issued the report. The Fiscal Court is the records custodian only for reports issued by the Campbell County Police Department.
Judicial Records- Maintained by the Campbell County Circuit Court or Campbell County District Court, depending on the original jurisdiction. https://kycourts.gov/Courts/County-Information/Pages/Campbell.aspx
Deeds, Mortgages, Liens and other Land Records- Maintained by the Campbell County Clerk’s Office. https://campbell.countyclerk.us/
Environmental Assessment Records- Maintained by the Northern Kentucky Emergency Planning Committee. https://www.nkepc.org/contact
911 Calls, CAD Reports and other Dispatch Records- Maintained by the Campbell County Consolidated Dispatch Center https://www.cccdcky.org/
Procedure for obtaining public records
A request for public records of the Campbell County Fiscal Court and its departments may be obtained by submitting a written application on either the standardized form provided by clicking on the following link CCFC Open Records Request Form or any other form which shall contain the following:
- The printed name of the requesting party;
- Either the mailing address or e-mail address of the requesting party indicating where the records are to be provided;
- Whether the request is for a commercial purpose;
- A description of the documents requested; and,
- A statement that the person making the request is one of the following: (a) an individual residing in the Commonwealth of Kentucky; (b) a domestic business entity with a location in the Commonwealth of Kentucky; (c) a foreign business entity registered with the Kentucky Secretary of State; (d) an individual that is employed and works at a location or locations within the Commonwealth of Kentucky; (e) an individual or business entity that owns real property within the Commonwealth of Kentucky; (f) any individual or business entity that has been authorized to act on behalf of an individual or business entity defined in paragraphs (a) through (e) of this paragraph; or (g) a news-gathering organization as defined in KRS 189.635(8)(b)1.a to e.
- The written application shall be signed by the requesting party and provided to Matt Elberfeld as official custodian of the County’s records by either being hand delivered (Hours of Operation: Monday thru Friday from 8:30 a.m. to 4:30 p.m. local time) or mailed to: Campbell County Fiscal Court, c/o Matt Elberfeld, 1098 Monmouth Street, Newport, Kentucky 41071; sent via facsimile to (859) 292-3822 or, sent via email to: openrecords@campbellcountyky.gov
- The Campbell County Fiscal Court shall determine within five (5) days, excepting Saturdays, Sundays, and legal holidays, after the receipt of the Open Records request whether to comply with the request and shall notify in writing the requesting party within the five (5) day period of its decision.
- Available records can be provided: 1) Electronically at no charge, subject to file size limitations; 2) Electronically on a portable drive for the cost of $5.00; 3) Paper copies at the cost of $0.10 per page; 4) Reviewed in person during regular business hours of Monday through Friday 8:30 a.m.to 4:30 p.m. local time.
